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Name
This Society shall be known as the "Occupational and Environmental Health Society (OEHS)" hereinafter referred to as the "Society".
Place of Business
It's place of business shall be at "111, North Bridge Road, #21-01, Peninsula Plaza. Singapore 179098" or at such other address as may subsequently be decided by the Committee and approved by the Registrar of Societies.
Objectives
In furtherance of the above objects, the Society may assist individuals and organisations in the study and promotion of occupational and environmental health and safety.
It’s objectives are :
o To promote interest in and advance the science of occupational and environmental health and safety by promoting study and research in these fields.
o To provide a forum for the dissemination, exchange and the analysis of information on occupational and environmental health and safety through education and participation of its members.
o To promote high standards of occupational and environmental health and safety practices in Singapore.
o To establish and maintain contacts with similar bodies in other countries.
Membership Qualification and Rights
Membership is open to all Singapore Citizens and Singapore Permanent Residents.
There shall be 3 categories of membership. they are as follows :
- Ordinary Membership
Ordinary membership is open to individual persons who hold academic or professional qualifications in medicine or allied scientific disciplines of relevance to occupational and environmental health and safety, such as occupational hygiene, safety, ergonomics, health promotion etc or is active in the field of occupational or environmental health. Ordinary Members have the right to vote and the right to hold office in the Society.
- Associate Membership
Associate membership is open to individual persons who do not have relevant academic or professional qualifications but who have a keen interest in the society's activities. However the Associate Member shall have no voting rights or the right to hold office in the Society.
- Corporate Membership
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Corporate membership is open to organisations with interest in occupational and environmental health. The purpose of corporate membership is to provide interested organisations with an opportunity to support the society in its activities in a meaningful way.
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Each Corporate Member shall nominate two representatives to the society. Representatives of Corporate Members shall have no voting rights. Their representatives shall not have the right to hold office in the society.
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Persons who are below 18 years of age shall not be accepted as members without the written consent of their parent or guardian. Only members who are above 18 years of age shall have the right to vote and to hold office in the society.
Application for Membership
A person or any organisation wishing to join the Society should submit his particulars to the Secretary on a prescribed form together with the entrance fee and annual subscription to the Committee, who shall have the power to approve the application or reject it without assigning any reason.
Entrance Fees, Subscriptions and Other Dues
- An entrance fee of $10.00 is payable within two weeks of election to membership. In default of which membership may be cancelled by order of the Committee.
- Annual subscriptions are payable as follows :
Ordinary membership : $25.00
Corporate membership : $200.00
Associate membership : $10.00
- The entrance fees and subscriptions shall be determined by the General Meeting on recommendation from the Committee from time to time.
- For retiree memberships, the entrance fee is waived and the monthly subscription is reduced by half.
- Annual subscriptions are payable in advance within the first month of the year.
Supreme Authority and General Meetings
The supreme authority of the Society is vested in a General Meeting of the members presided by the President.
An Annual General Meeting shall be held in August.
At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or 30 voting members, whichever is lesser, and may be called at any time by order of the Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two months from receiving this request to convene the Extraordinary General Meeting.
At least two weeks' notice shall be given of an Annual General Meeting and at least ten days' notice of an Extraordinary General Meeting.
Unless otherwise stated in the Constitution, voting by proxy is allowed at all General Meetings.
Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.
At least 25% of the total voting membership or 30 voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.
In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half a hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing rules.
Management and Committee
The administration of the Society shall be entrusted to a Committee consisting of the following to be elected at alternate Annual General Meeting :
- President
- Vice President
- Secretary
- Treasurer
- Ordinary Committee Members
Names for the above officers shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer may be re-elected to the same or related post for a consecutive term of office. The term of office of the committee is two years.
Audit and Financial Year
Two voting members, not being members of the Committee, shall be elected as Honorary Auditors at alternate Annual General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term.
The financial year shall be from 1st June to 31st May.
Amendment to Constitution
No alteration or addition/deletion to this Constitution shall be made except at a general meeting and with the consent of two-thirds of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of the registrar of Societies.
Interpretation
In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members
No member of the Society shall claim or imply the support of the Society on written pamphlet, document or advertisement issued for any purpose without first obtaining the permission of the Committee.
Dissolution
The Society shall not be dissolved, except with the consent of not less than 3/5 of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.
In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.
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